October 9, 2007

Panel Members in Attendance: Ron Gibson, Gordon Hullar, Dave Jensen, Rene Miville, Mike Mullins, Nathalie Pyle, Harry Silverglide, Sandy Stilwell

Audience: 10

1. The meeting convened at 9:01 a.m. with introductions of the panel members. Mullins moved to approved the Sept. 11 minutes (Silverglide second), vote was unanimous to approve.

2. Ken Gooderham began by reading through a handout on panel obligations he had developed from the bylaws to create a list of actions the panel needed to undertake between now and the end of 2007:
1) Publish an annual schedule of 2008 meetings after the December meeting.

2) Nominate a slate of officers--president, vice president, secretary, treasurer--by October meeting, opening it up to additional nominations in November and going to a panel vote in December.

3) Set up a staggered term structure. (This may also entail determining who is in which seat in terms of CPOA/CCA/CCP.)

4) Develop and approve a 2008 budget no later than the December meeting.

5) Set up committees--Nominating (Richard Pyle/Mike Boris/Mike Mullins), Finance (treasurer chairs) and Development.

6) Bylaws revisions as necessary--requires 60 days notice prior to vote.

In addition, based on this he proposed the following schedule:
OCTOBER: Ask the nominating committee to put a slate forward in November (a little late, but will work), and begin budget discussions (which can include forming a finance committee if Sandy wants one).

NOVEMBER: Have a slate of officers presented for a December vote. Have a draft budget presented for discussion prior to a December vote. Initiate terms discussion knowing it will need another month to finalize.

DECEMBER: Vote on officers, vote on budget, set schedule of 2008 meetings. Set up staggered terms effective in 2008.

For discussion purposes, Gooderham had drafted a panel seat assignment list for discussion:

CPOA APPOINTEES: Dave Jensen, Rene Miville, Mike Mullins, Harry Silverglide, Sandy Stilwell
CCA APPOINTEES: Gordon Hullar, Mike Kelly
PANEL APPOINTEES: Ron Gibson, Nathalie Pyle, open

He explained this would be useful to notify the appointing organization once staggered terms were established so that the group would be prepared to re-appoint in a timely fashion.

Mullins asked if seats will continue to be assigned, that it created an inconsistency with the 2006 county-CPOA contract which had eliminated the designated appointment structure. He discussed an amendment he had developed for the panel to consider earlier in the year, and urged the panel to decide on structure by the end of the year. Miville noted that this assignment questions arose when there were three candidates who wanted to be on the panel to fill two openings, in response to which the CPOA and the county opened up this option by adding another seat. Gooderham asked Mullins to send the text of his proposed amendment to him for distribution prior to the next panel meeting. Hullar suggested the panel settle assignments and address this amendment at the next meeting. Miville said Pyle was a CPOA appointee recommended by Hal Miller. Hullar said he thought Stilwell was a panel appointee, and there was general consensus among panel members to accept both changes. Mullins said he would work with the nominating committee to develop a slate of officer and nominees in time for the November meeting.

Miville said in looking at the 2008 budget there were three focus areas--the development of Land Development Code (LDC) language, continued discussion about the underground utilities project, and looking at bringing in a planner to handle specific island concerns. Gooderham offered a brief description of what had occurred so far with the draft LDC language (which was to be discussed later on the agenda) and a schedule for getting further information on the underground utilities. He noted that Elizabeth Walker, head of the county's Municipal Services Taxing/Benefit Unit (MST/BU) office, was preparing a presentation for the panel, including information from an engineering consultant hired by the county to review LCEC plans and proposals. This presentation may occur in November, depending on Walker's schedule.

Gooderham noted that it was not certain whether the utilities project was going to move forward in 2008 at this time, and that the panel might want to consider developing a separate budget for the project based on what costs could be expected to carry it out. Mullins noted that the MST/BU approach was just one of many ways of looking at project financing. Miville asked Mullins and Silverglide how they had handled budgeting for such projects in their business careers. SIlverglide said you typically asked project heads to assemble budget requests and make a formal request, which is then considered in the entire budget discussion and which may or may not be approved.

Miville was asked what the cost of the MST/BU petition process might run if the project moved forward? Mullins said he had had discussion with county staff previously about what was in the sunshine in terms of panel operations, and was told that planning discussion had to be held in public but budgeting and administrative items that would come to the panel for eventual approval could be done between members prior to meetings. He thought this could be a way for preliminary budget figures to be developed with some reasonable scope and accuracy.

Hullar suggested having the appropriate people develop scope items for the budget and get them to Stilwell and Gooderham for review and compilation into a larger budget for discussion at the November meeting. Silverglide reminded that budgets fall out of planning, using what needed to be done to develop costs. Stilwell and Gooderham suggested that items be sent to them by Oct. 29 to allow them two weeks to prepare a working document for discussion, and that requests would come from the following committee chairs:
Hurricane: Doris Holzheimer
Utilities: Rene Miville
Water quality: Dave Jensen
LDC: Mike Kelly (Gooderham)
Administration: Sandy Stilwell (Gooderham)

3. Reimbursements:
Miville offered some background of county reimbursement for island planning expenses dating back to 2000, noting that significant funds had been expended over that time that had not been reimbursed. While the 2006 contract with the county agreed to pay for some LDC work that was now ongoing, he felt the county should pay back some of the monies contributed by islanders for planning work as had been done in other communities. He asked the panel to support him moving forward with the county to develop a process for reimbursement, which could include funds to pay for additional planning effort sin the future. There was general assent to encourage Miville to move forward. Mullins asked if committee chairs could also take responsibility to raise money for what they're proposing, an idea which engendered no further discussion.

4. Panel solicitation letter:
Gooderham explained the background of this letter, which would ask islanders for contact information, update them on panel activities and solicit financial support for the panel through tax-deductible donations. He noted that panel members had reviewed this previously, and that a proposal from Phase V mailing services to send out the letter was included and totaled a figure lower than the postage cost alone if the panel sent this out on their own thanks to bulk mailing savings. Miville asked when was a good time to make such an appeal, and the response was either now or after the holidays would likely generate the best response. Miville also noted that people may be making tax contribution decisions now, which could benefit the panel as well.

Pyle said it was a good time to move forward, and made a motion to approve letter as submitted (Mullins second). Stilwell suggested adding a check box for $2,500 and eliminating the $50 box. Pyle said she hoped to make it possible for people in a variety of financial circumstances to support the panel, and asked to leave the $50 box in and add the $2,500 box. Stilwell offered an amendment to the motion to add the $2,500 option (Mullins second); approval was unanimous for the amendment and the motion. Mullins made a motion to accept the proposed Phase V contract (Miville second); approval was unanimous.

5. Land Development Code:
Gooderham presented the latest draft, which included comments from Mike Kelly and other annotations, and asked how the panel wanted to proceed. Mullins suggested the members read it over the next month and review at the next meeting. Pyle noted that she had spoken with Kelly, and he expected to be back on the island in time for that meeting. Gooderham noted that at least one public meeting on the draft would be held during season, and his hope was to submit language for county staff and committees to review next spring. Miville asked that the panel consider adding language on fertilizer use to the draft, that there was existing drafts by other government entities to look at as a start. Mullins noted that the county was discussing its own version of such language at an Oct. 16 meeting, although it only covered professional application. Gooderham noted that the panel had invited Sharon Michie to discuss the issue of fractional ownership with other island rental agents and to bring any suggested language on the issue back to the panel for consideration perhaps as part of this process. This prompted further discuss on the issue, its impact and what effect the panel could have on its spread. Jensen said he felt Michie would bring something to the table if the interest is there, but that the panel had not committed to act on it unless the community felt it was appropriate.

Mullins asked if a discussion of the LDC could be held in November, what else will be on the agenda? Gooderham said there maybe a MST/BU presentation depending on scheduling, and that Lee County DOT and Island Water Association were planning to discuss a schedule for the safety shoulder project. Mullins offered an explanation of the issues, which was that Randy Cerchie with DOT had sent an e-mail earlier in the month suggesting that he wanted to address certain elements in the right-of-way before starting the shoulder project, and that might delay its start until after Easter 2008 to avoid seasonal disruptions. Silverglide said that after two years of discussing this project, DOT should have known what was in the ROW first. He said that any delay would mean that better interim repairs were essential, both for traffic flow and biker/pedestrian safety. Ron Kramer asked how can you hold their feet to the fire? Silverglide made a motion to ask the county to go back and do interim repairs if the shoulder project has to wait until after Easter. This was essential to make Captiva Drive safe and ride-able (Stilwell second). Hullar suggested sending that message to both DOT and IWA. The motion maker and second were agreeable to that amendment, and approved was unanimous.

6. Web site:
Jensen explained his desire for input to the Webmaster, and to be sure panel members were happy with the way the Web site was organized and presented. Gooderham noted that Jensen had provided him suggestions to be forwarded to John Likakis, and that such input was usually very useful for Webmasters who did not always check links, buttons, etc. Kramer asked to get minutes more up to date and posted in a more timely fashion so people could be prepared for panel meetings. Miville explained that minutes were not being posted until the panel had the chance to review and approve them at the following meeting, but suggested including draft minutes on the site as soon as they were available. Gooderham was asked how soon he could provide minutes and estimated that was possible within two weeks after a meeting (or two weeks prior to the next meeting). Panel consensus favored this move.

7. Water quality:
Jensen discussed the last meeting of the committee, where the decisions was to find out where current monitoring was being done to determine what was missing disc of process. Gooderham explained which sites were being regular sampled by either the county, the Sanibel-Captiva Conservation Foundation or the Bayous Preservation Association. The BPE is doing monthly test in Roosevelt Channel which costs them about $500 per month for analysis. Mullins noted the draft county ordinance on fertilizers discussed earlier in the meeting. Silverglide said the county should increase bayside testing much as it now does beachfront tests.

Mullins noted that the BPA needed Captiva support, not only for its water quality work but for its support of the Blind Pass re-opening., He encouraged more Captivans to join the group. Jensen volunteered to pay for the first test, and will work to find a suitable site on the bayside. Pyle asked who would be the best entity to test, and would that cost be budgeted formally. She said the panel can make recommendations on what the community and LDC can do to change pollution, but she wanted to be sure the island's efforts did not end with testing. Miville asked whether the county could do some of the testing, and offered to make a motion to ask the county to do additional testing. Mullins noted that the county ordinance only addresses the professional application of fertilizers, not how it is used by homeowners and nurseries.

Silverglide said the panel needed to devise a long-term process to test bayside waters, and made a motion to move forward to find solution to testing on the back bay. Jensen promised to have more information before the next meeting. The motion was tabled to give the committee time to act.

8. Finance Committee:
Stilwell noted she had handed out a report on panel finances showing current assets of $16,099.48 as of Sept. 30.

9. Sign committee:
Miville noted that there had been discussion about a "Welcome to Captiva" sign at Turner Beach. He had been asking about it with one of the other county committees he serves on, and had been told that Kevin Farrell was going to work on a design for such a sign to be placed at Turner Beach. Holzheimer asked to add a sign noting the island's "Storm Ready" designation when we get that designation. Bob Brace commented not to get too excited about signs; that we have a pretty island and don't need pretty signs. With the safety shoulder and other projects, he hoped the roadway would not become a repository for everyone's signs.

10. Meeting schedule:
Gooderham noted that he had received and forwarded an e-mail from the Captiva Erosion Prevention District that they were setting their 2008 calendar and that some members who also served on the panel had expressed interest in coordinating the meeting dates to facilitate travel plans and business commitments. Hullar made a motion that he panel will meet on the second Tuesday of every month in 2008 (Pyle second). The vote was 7-1 to approve, with Mullins dissenting.

Gibson noted that there may be a conflict with using the Captiva Island Yacht Club on some Tuesdays in season, and that the panel might need to find another site. Overall, however, the CIYC was happy to host such activities as a way to bring the public into the members-only facility; the biggest concern was sufficient time to reset the room if meetings needed to go into the main dining room. The only pending conflict he saw was the Dec. 11, 2007, meeting which would conflict with an already-planned luncheon. Hullar suggested checking with Tween Waters Inn on using a room there for that meeting. Miville offered thanks to the CIYC for their accommodations and atmosphere.

Mullins said he voted against the schedule motion because he wanted to look at another meeting day to avoid a previous conflict at the Captiva Community Center. He asked if Kramer could go back to the Captiva Civic Association board to see if there will be a conflict in 2008. Miville said the atmosphere here is good, not tense as it had been at the Community Center. Silverglide noted he would have conflicts with other scheduled appointments if panel meetings were not on Tuesdays. Jensen said he would find out options at the Community Center. Holzheimer asked if the panel could we use the other part of room if we stay at the CIYC? Gibson said the club was always closed on Monday if the panel would consider that. Silverglide asked whether a new vote was needed on the meeting day based on Mullins' objection to the voting process. Mullins said the ensuing discussion has satisfied his concern and he would remove any objection to the decision.

11. Adjournment:
The meeting adjourned at 10:45 a.m.

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